I. Training for employees
II. Training for
supervisors
--> Employees only
need to pay attention to part I
I. Training for employees
- 1. How to log in
- 2. Booking of coming and going
- 3. Correct your own time bookings
- 4. Request absences (holidays or time compensation)
- 5. Information
- 5.1 own requests
- 5.2 annual
calendar
- 5.3 monthly
journal
- 6. Hints
- 7. Advantages of Bosch
- To dos before getting started
1. How to log in?
- Link to the Bosch-Time Recording System: "time.leibniz-zmt.de" use Microsoft Edge Browser
- Your username is your personnel number.
- You can find this number on your pay slip or ask for it in the personnel management. Your personnel No. is 7 digits long. Please delete the space between the last numbers.
- Tip: Please make a good note of this No., e.g. a post-it on your monitor.
- The default password is „123“ --> You will be asked to change the password, here our all-round password is suitable.
- Please choose your language
- Attention: You're only able to log in from the date of activation.
Attention for supervisors:
Your Dashboard might appear in the switched
mode and look like this:
If it does then please click the switch-button on the upper right corner:
This is what your dashboard will look like: Quite self-explanatory
2. Booking of coming and going
Here you can book your coming and going or start of break (“Clock
start of presence") and end of break (“Clock break / end of presence").
This
is what it looks like when you have clicked on “Clock start of presence".
Just
pay attention to the color orange. It shows you what must be clicked next.
Only
if the following notification appears at the lower right side, your booking has
been accepted:
3. Correct your own time bookings
More information on how to correct your time bookings can be found in
the document „Bosch_Tips_EN“.
4. Request absences
5. Information
5.1 Overview of your own requests
5.2 Annual calendar
5.3 Monthly journal
6. Hints
- Attention: Especially when working from home, you may have to turn off your VPN for Bosch. If it is on, Bosch often does not accept the bookings. There do not seem to be any problems with the connection via remote.
- Please use the web browser: Microsoft Edge.
- Don't worry! Bosch does not measure keyboard speed or hits per minute and continues to run even when the computer is turned off, for example when you change buildings.
- Please make sure to book
your working times within the time frame from 6 'til 21 o'clock or rather 6 am
'til 9 pm. Bookings outside this frame as well as bookings on the weekend won´t
get counted in Bosch unless there has been a overtime application made by your
superior in due time.
- The company agreement on the working time is available at the Alfresco site of the works council: https://intranet.leibniz-zmt.de/share/page/site/work-council/document-details?nodeRef=workspace://SpacesStore/abce7224-d46f-442d-a949-1e0d87a2e12a
7. Advantages Bosch
- Faster approval of your holiday applications
- No more signatures needed
- Better overview of leave and extra work
- No more holiday management in paper --> Saving resources
- Your hours or rather extra work will become visible and you´re able to take days off from it.
To-dos before start:
- Please look up your personnel number on the payroll (or ask at the personnel management) and make a good note of it.
- Tip: Post-it on your monitor
- For those who already keep time-sheets, hand in your last time-sheet as soon as possible so that your new balance in Bosch is correct.
- Please request your previously approved leave (from activation date on) in Bosch.
- Due to the amount of new participants one the one hand the effort for the HR management would be extremely high and on the other hand you would be less able to cancel this leave easily. In addition, you will then practice working with the system.
- Only the ones who are on holidays at activation date will be entered by us.
- Holidays taken so far from January - e.g. August 2022 won´t show up in the annual overview. The leave balance in Bosch is the remaining holiday entitlement from the activation date on.
Any questions, suggestions or other?
Then feel free to contact the power users: Carina, Lena, Uli & Nele
Also feel free to check out a few questions we've already been able to resolve --> FAQs at the Alfresco page of the administration
II. Training for Supervisors
- How to log in --> Switch-Button
- 2. Permits
- 2.1 Process requests
- 2.2 Employee annual calendar
- 2.3 Group monthly calendar
- 3. Deputies
- 4. Expert Interface
- 4.1 Warning List
- 4.2 Monthly journal of the group members
- 4.3 Overview of the working time balance
1. How to log in --> Switch-Button
Watch out!
After logging in the dashboard will probably look different than expected. Please click the „Switch-Button“ n the upper right:
The site will switch to your supervisor dashboard and will look like
this:
2. Permits
Process requests, take a look at your employees’ annual calendar or
check your group´s monthly calendar.
2.1 Process requests
2.2 Employee annual calendar
The Employee annual calendar gives you an overview of the holidays,
periods of sickness, time compensation etc. of certain employees.
2.3 Group monthly calendar
3. Deputies
After you've set the period and have chosen the deputy the
following section will appear. Here you can select whether the deputy
shall edit, only view or not use your data (personal data or the data of
your group).
4. Expert Interface
You reach the expert interface by clicking the before mentioned
switch-button:
If you click on the menu in the upper left corner some fields will
appear that will give you a view of the warning list, monthly journals and
annual overviews of your employees.
It´s recommended to regularly check the warning list to ensure that
e.g. the maximum working hours (10 hours) are not exceeded or that the resting
time (at least 11 hours between the end of the working day and the start of the
next working day) is respected, in order to protect the group members.
--> Attention. This is not about controlling the group members but about caring. <--
For more detailed information on how to use the warning list, please
contact the power users.
4.2 Monthly journal of the group members
If you select the item 'Monthly journal for employees'(Monatsjournal für
Mitarbeiter) in the menu, the following mask will appear:
After selecting the parameters press enter or click 
in the upper left corner to create the monthly journal.
The column 'Time pairs' will be empty, no times of coming, going or
breaks will be displayed. However, in the column AZK (working time account) you
can see whether the respective group member has collected or reduced hours.
--> Here the focus is also on caring. If a supervisor notices e.g. that a group member is collecting more and more hours, a conversation may be necessary to determine together how the group member can be relieved. <--
4.3 Overview of the working time balances
Please switch the mode in the Bosch system. To do this, please select the switch button on the top right-hand side:
Enter
the search command 'sald_exc' (Saldenliste exportieren=export balance list) in
the search box (also top right-hand) and press Enter.
The overview appears very large at first, you can simply downsize it by using the minus button in the menu bar. Don't be confused by the "army of zeros" on the right-hand side and only pay attention to the AZK column. Here you can see the value of the working time balance of the respective group members. This value shows how much overtime has been collected.
Status November 2023: This document is continuously updated.